5 Must-Haves When Renting a Boardroom in Aurora

If you’re hosting a meeting in Aurora, CO, the first thing you’ll need is a professional meeting space. That can be a problem if you work from home in Aurora or Parker, are visiting from out of town, or operate a small business without a dedicated boardroom. Without access to your own meeting room, you’ll need to think about a boardroom or conference room rental.

Finding a great meeting room rental in Aurora is easy — so long as you know what to look for. Whether you’re a home-based freelancer, a small business owner, or a traveling professional in Aurora or Parker for business, here are five must-have qualities you should look for from a local boardroom rental.

What to Look for in a Boardroom Rental

  • Professionally furnished and designed meeting space. A well-designed meeting room can encourage collaboration, spark discussion, and empower participants to make productive use of time. On the other hand, a space with poor lighting, a bad layout, or uncomfortable furniture can be a roadblock between you and the goals you have for your meeting.
  • Meeting equipment, materials, and technology. At minimum, a meeting room rental should include access to high-speed wireless internet. If you need other tools or types of equipment — such as whiteboards, a teleconferencing-enabled phone, or computer projection equipment — you’ll need a space where they’re available.
  • Adequate privacy measures and protections. Privacy is a key concern in any professional meeting, so you’ll want to make sure that the conference room rental you choose has adequate soundproofing, visual privacy, and digital security safeguards.
  • Easy-to-access location. The more time meeting participants spend commuting to and from meetings, the less time they have for other items in their workday. If you’re hosting a one-time meeting, aim for a location that’s easily accessible to everyone. On the other hand, if you’re looking for a single location to hold all (or most) of your meetings, you’ll want somewhere that’s central to all your most important clients and/or team members.
  • On-site meeting services and support staff. Responsive on-site support can save you from major headaches if you’re holding a meeting in a rented space. Other on-site services can be nearly as valuable. Front desk reception, for instance, can save you from shuttling back and forth from the meeting room to the entrance, while free coffee and tea can help your guests feel more comfortable and at ease.

Rent a Boardroom at Office Evolution Aurora

For professional meeting space rentals in Aurora, we recommend starting your search at Office Evolution® Aurora, located in Southlands Lifestyle Center. Our meeting room rentals offer all the must-have qualities listed above, helping you make the most of any meeting you hold in our workspace. Our meeting space rentals include small meeting rooms, professional boardrooms, and modular training space for large groups, making it easy to find a space that meets your needs.

Learn more about boardroom and meeting room rentals at Office Evolution Aurora by calling 303-376-6323 today.