Keep People Focused During Your Next Business Meeting
Business meetings could either help or hurt your business, depending on how you conduct them. However, most business owners struggle to keep the attention of their employees during meetings. If you notice that team members are tuned out and/or distracted in the conference room, it might be time to make some changes.
Below are a few tips to keep your team focused during your next business meeting:
Have a Clear Agenda
We’ve all been there, stuck in a business meeting that goes on and on with no clear purpose or agenda. Understandably, the people attending these types of meetings feel bored and quickly lose focus. That’s why it’s essential to have a clear plan for every meeting you hold. Also, make sure to designate a conference room timekeeper who will be responsible for keeping things on track.
If some of your team members are long-winded or prone to long tangents (you know who they are), don’t be afraid to politely interrupt them in order to stay on track. Just make sure you are not alienating your employees when this happens by assuring them that their opinion matters, then offer to talk to them after the meeting is over if they have any other questions or concerns.
Get Rid of the Gadgets
There’s nothing more frustrating than trying to communicate with people who are more interested in whatever is on their phone screen than listening to what you have to say. While you might need to use laptops, tablets or cell phones for business purposes during a meeting, make sure your team understands that any other use of technology is strictly prohibited in the conference room.
End on a High Note
According to HBR.com, learning how to end meetings well contributes to the overall flow of work and lets your employees know that meetings won’t just be a waste of their time. After the meeting is over, send a quick follow-up by email to everybody who attended. This will keep the information fresh in their minds and create an extra sense of accountability.
How you conduct business meetings can have a dramatic impact on workplace morale and your bottom line. If you want to have effective and efficient meetings, keep your team focused with preparation, guidelines, follow-ups and a positive atmosphere.
Conference Rooms Near Boston
Live in the Boston area and need a professional conference room? Office Evolution Burlington, opening in January 2016, has multiple conference room options available to meet the needs of business professionals in the Metro Boston area. Our offices are easily accessible from I-95 and Burlington Mall Road and is serviced by the MBTA. Give us a call at 781-222-8075 to learn more about our conference rooms in Burlington.