FAQs about Flexible Workspace

So, what is flexible work space? In short, it is a professional office setting where you can work without signing a long-term lease and having to handle all the administrative details of running an office. You can use a private office or shared space that you pay for by the hour, day, week, month or year.  You can meet in a day office or one of our conference rooms, as well as sign up for a business address plan or phone answering services. 

Here are some of the top questions we get asked at Office Evolution.

Membership FAQs:

Q:  What is included in my monthly membership plan?

A:  Office Evolution has all-inclusive pricing— professional furniture, 24/7 key fob, mailing address, phones, access to business class copy machine, meeting room credits, and kitchen usage is all rolled into your monthly fee.

Q:  Are there any set-up fees?

A: Yes, there is a one-time set-up fee ($79-$199 depending on your plan) to connect you to our system. 

Q: Is there a deposit? Will I get that back at the end of my membership agreement?

A: Yes, there is a service retainer fee equal to one-month’s plan. That is refundable at the end of your agreement, minus any cleaning fee which is usually under $200.

Q: What if I want to make a lot of copies or use meeting rooms beyond my monthly credits? How do I pay for those?

A: B/W copies and prints are 15 cents per page. Color copies and prints are 30 cents per page. These get rolled into your monthly statement.

Regarding meeting room and day office use: If you use more than your credits, you pay 50% off the room rates. Again, you aren’t billed until the end of the month.

Q: Do I have flexibility to add and subtract people as my company grows or contracts?

A: Yes! At Office Evolution, we charge $50 per month to add an additional employee to your office or $25 for a shared workspace plan. Subtracting an employee requires a 30-day notice only.

Q: Does being a member at one Office Evolution location give me access to any location across the country?

A: You can work out of any of our 73 (and growing) locations across the country! Just make sure you have your key fob with you when you travel for 24/7 access. Your meeting room credits can be used at any location, too.

Facilities FAQs:

Q: Is office furniture included? What quality is it?

A: All our workspaces include professional, high-grade, modern furniture. Every private office has a  desk, desk chair, and guest chair. All the desk chairs are adjustable. In our coworking lounges we have designed a variety of workstations, from study carrels to hightop tables.

Q: How loud is the space during peak times? Can you do heads down work without being disturbed?

A: Our centers are quiet and professional. We have a white noise machine throughout the center to help mask conversations.

Q: What happens if a neighbor is being too loud?

A: Our onsite manager is there to handle any issues like this. Happily, we have not had any problems that were not easily handled. For the most part, all of our members are in the same boat and practice common courtesy.

Security and Privacy FAQs:

Q: How do you maintain security in the center?

A:  We take security very seriously at our centers. All of our centers:

— have electronic locks at all doors, accessible only by our members using their key fobs after hours;

— an onsite manager during business hours who monitors the space; and 

— building surveillance cameras on the outside of the building. 

Events and Services FAQs:

Q: Is there an onsite manager? What do they do?

A: Our centers have full-time managers onsite who are beloved by our members! Some of the many services they provide are:

—giving tours and providing information about our services;

—greeting members, guests, and clients;

—reserving conference rooms and setting up meeting spaces;

—making arrangements for catering;

—supporting members with any technical issues that arise—how to access the wifi, hook up to the printer/scanner/fax, etc;

— facilitating introductions between members who might benefit from networking; and 

—staying involved with members so they can anticipate future needs!

When we can gather in-person again, the onsite manager will be setting up happy hours, member breakfasts, lunchtime lectures, and other events that are of interest to the community.

These are the top FAQs I came up with —but of course, if you have any specific questions, you are always welcome to ask us!

About Office Evolution Cedar Rapids

At Office Evolution Cedar Rapids, we provide virtual office, coworking, and private office solutions at our shared office center. We offer meeting rooms, offices, hot desking in a shared workspace coworking lounge, a shared reception, a business address, and virtual receptionist services. We have many options and price points, and all terms are flexible. Plus, you become part of a community of like-minded professionals.

Whether you live in Cedar Rapids, Fairfax, Robins, Marion, Hiawatha, Palo, Iowa City, Waterloo, Mount Vernon, Springville, Center Point, North Liberty and other communities nearby in Linn and Johnson counties, choosing Office Evolution Cedar Rapids will help you be more professional, productive, and profitable.

 

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