7 Business Meeting Solutions to Common Meeting Problems

One of the biggest traps meeting organizers fall into is that they forget their attendees probably don’t know as much as they know. In other words, they assume stuff. They assume everyone will know how to find the location, park, what to bring, what to expect, and how long they intend to be there, etc.

Preparing for a meeting also requires picking the right environment to set the meeting up for success. Providing the proper setting for a productive and professional meeting is something Office Evolution, Hackensack in New Jersey focuses on. Our coworking center provides everything a meeting organizer could possibly need to host a successful event. Preparing for these conferences is quite simply a box-ticking exercise.

What Every Successful Meeting Needs

No two meetings are the same, but all meetings have certain things in common. Here’s a quick list of what contributes toward a successful meeting:

  1. Easy to find location
  2. Ample parking close to the meeting venue
  3. Someone to greet attendees on arrival
  4. Quiet space void of distractions
  5. Internet access and strong cell phone signal
  6. Comfortable, equipped meeting room (TVs, whiteboard, speakerphone)
  7. Business services on hand (fax, photocopying, printing, etc.)

If you can tick all the seven boxes above as you organize your meeting, then you have a great foundation for a successful event. At Office Evolution, our members and guests have easy access to all of this for a fair price. Our physical business address is in a good, easy-to-find central location. There is ample free parking next to the building too, and we’re on the first floor, just by the main entrance.

The All Important First Impression

Our Business Center Manager will be there to welcome your guests on arrival so there won’t be anyone wandering around unsure of where to go. The greeting alone will help to make a favorable first impression with your visitors. All our meeting rooms and conference rooms are available for short or long durations. They’re state of the art plug-n-play ready spaces with fast internet access, a large screen, a whiteboard, and a speakerphone. There are no issues with cell phone signals in the building either. And if you, or any of your attendees, need access to business services at any time, we have those as well.

The Little Touches

At our shared office coworking center in Bergen County, we have a complimentary drinks bar. Your guests will have complimentary bottomless cups of coffee, tea, hot chocolate and ice cold filtered water. We can also help arrange catering from many restaurant options or you can visit the cafeteria across the hall from Office Evolution Hackensack. This will help everyone feel refreshed and ready to focus throughout the meeting.

Food, especially snacks, help to relax people, thus making them more comfortable and receptive. The right kind of snacks can also help to sustain energy levels. What type of food you provide will depend on the style of the meeting. Never underestimate the power of fare in these situations, though it is important to strike the right balance and not turn your gathering into a full-on distracting buffet.

Here are a few other small touches that can help to turn a good meeting into a great meeting:

  • A personalized welcome for each attendee (be creative)
  • Sweet treats if appropriate (see above)
  • Take a break (or two if it’s a long event)
  • Include prizes and draws for less formal type meetings
  • Offer some personalized or branded supplies (stationery items for example)
  • Interesting or fun signage if appropriate (this can be  great ice breaker too)

The more meetings someone does the better they get at it. But even first-time organizers can present great business meetings with a little careful preparation. Remember too, if you exploit the Office Evolution meeting rooms in Hackensack, you’re off to a perfect start. We also have plug-n-play office spaces, dedicated desks, conference rooms and a coworking business lounge.

Contact us here by phone or a message. Our Business Center Manager will be happy to show you around and help you to explore all your options and help you prepare for your next successful meeting.

At Office Evolution Hackensack, we provide virtual office, coworking, and private office solutions. We offer meeting rooms, offices, a coworking lounge, a shared reception, a business address, and virtual receptionist services. We have many options and price points, and all terms are flexible. Plus, you become part of a community of like-minded professionals.

Whether you live in Teaneck, Bergenfield, Maywood, Teterboro, Hasbrouck Heights, Moonachie, Little Ferry, Rochelle Park, Dumont, Bogota, River Edge, New Milford, Hackensack, Englewood, Paramus, Tenafly and other communities nearby in Bergen and Essex counties, choosing Office Evolution Hackensack in New Jersey will help you be more professional, productive, and profitable.

Contact us today to set up a tour.