Does a Professional Meeting Room Matter?

Anyone who tries to build a reputation in business has just moments in time to make those vital first impressions. It’s not only who you meet that matters, it’s also where you meet that counts. Coffee shops and small eateries will only work up to a point. The more serious one gets about pushing their business forward, the more serious they must get about impressions. People win and lose deals on this thing alone. Even if someone has an office, it might not be able to accommodate a professional meeting, or it may be in a hard-to-find location where parking is difficult.

Meeting Rooms Matter

There are many reasons why renting a meeting room or conference room makes perfect sense. Aside from creating a professional impact, there’s also the location and easy parking. If you have an important business meeting coming up, consider Office Evolution’s coworking center in Hackensack, NJ. We rent out meeting rooms and conference rooms in15 minute increments. We help professionals to make lasting impressions with their clients or prospects and thus boost the meeting’s productivity.

There are two main reasons why people need to hold meetings:

  1. To get things done
  2. To make money or save money

A lot of meetings fall short of their objectives simply because the organizer failed at some level.

Beware the Unproductive Meeting

A less formal meeting between two people might work fine in a centrally located coffee shop, but even that’s no guarantee. All you need is a noisy group to sit at the table next to you and you’ve got the meeting from hell. The objective of any meeting is to get things done. Alas, those who study these things suggest that up to 75% of all meetings are unproductive and a waste of valuable time. This is time and money that a solo professional or small business startup can’t afford to waste.

Here are some typical meeting types, though there are others:

  • Prospect meetings
  • Focus groups
  • Customer meetings
  • User groups
  • Staff retreats
  • Team briefings
  • Seminars
  • Planning sessions
  • Mastermind group get togethers

You’re reading here because you want to be in the 25% of successful meetings and get real value out of your gatherings.  There’s some good news. The solution to these problems is simple: knowledge and preparation—that’s about it. Knowing what to do and then applying it is your key to success. It’s also necessary to know what not to do, or allow, which is another reason why so many meetings flop. Execution of your plan is fundamental to its success. Far too many meetings go off on a tangent, and that’s why it’s vital to avoid distractions, or at least stop them from taking over.

The Right Tools for the Job

We’ve all heard the saying: “having the right tools for the job,” and it makes a lot of sense too. When it comes to meetings, the right tool for the job is a professional meeting room. That means one that’s furnished and equipped for the purpose, i.e. to hold a meeting or conference. To begin with, these are rooms designed specifically for accommodating groups of people. You get to see and hear everyone equally in a proper meeting or conference room. The furniture, décor and equipment in these spaces are also there to serve the meeting functions. Whether it’s a large gathering or a meetup between just two or three people, the space always makes a difference.

Meeting and Conference Rooms in Bergen County, NJ

At Office Evolution in Hackensack, New Jersey, we have on-demand meeting spaces available. These provide the opportunity to conduct productive and professional meetings. They are perfect spaces to impress clients and prospects. You only pay for the time you use too, thus making these the ideal business solutions for mobile workers. Furthermore, all our meeting rooms are plug-n-play ready and super modern.

Office Evolution (OE) rooms come in three options, namely:

  1. Small conference room: max 6 people
  2. Large Conference Room: max 24 people with town hall setup, training and boardroom setups are available
  3. Office space for rent by the 15-minute increment: max 3 persons

For all our office and meeting room options, please contact us.

The Room with a Plan

Even the perfect meeting space won’t come to much if the meeting itself is poorly organized. Here are six points to consider when you outline a business meeting. It doesn’t matter whether it’s a meeting between two people or a large conference, the principles are the same:

  1. Plan the event (don’t get bogged down with minor details at this point)
  2. Create a clear agenda
  3. Identify individual roles and responsibilities (if applicable)
  4. Prioritize the meeting’s content in logical order
  5. Prepare for the ‘meeting after the meeting’ or follow-up stage
  6. Start and finish on time

Meetings work better in professional meeting rooms, they just do. In business, it’s important to spend a little money to make money, and this is one area where your money is very well spent. To find out more on how our conference rooms can help you, contact us here.


At Office Evolution Hackensack, we provide virtual office, coworking, and private office solutions. We offer meeting rooms, offices, a coworking lounge, a shared reception, a business address, and virtual receptionist services. We have many options and price points, and all terms are flexible. Plus, you become part of a community of like-minded professionals.

Whether you live in Teaneck, Bergenfield, Maywood, Teterboro, Hasbrouck Heights, Moonachie, Little Ferry, Rochelle Park, Dumont, Bogota, River Edge, New Milford, Hackensack, Englewood, Paramus, Tenafly and other communities nearby in Bergen and Essex counties, choosing Office Evolution Hackensack in New Jersey will help you be more professional, productive, and profitable.

Contact us today to discuss how we can help you make your next meeting a huge success.