Successful Meetings Need Professional Meeting Rooms

There’s only one shot at making a good first impression. Those first time encounters matter because they’re the one chance you get to make a positive influence in the minds of your prospects. Get it wrong and it’s a lost opportunity. People in business are attracted to professionalism as it speaks confidence and trust. Our Office Evolution coworking center in Hackensack, NJ can help. Small business owners and solo professionals who use our meeting spaces and conference rooms for rent get to make a sound and lasting first impression.

We have fully-equipped plug-and-play ready meeting roomsfor rent of various sizes and seating capacity. Our Business Center Manager will welcome your clients and introduce them to our complimentary beverage bar. What makes these spaces so great is that you get to choose meeting rooms on demand at our Office Evolution shared office and virtual office center. You can even rent a meeting room, office, or conference room for as short as 15 minutes, if that’s all you need.


Where You Meet Matters

Many who first start out on their own in business will hold meetings in noisy coffee shops or at their home location. These spaces don’t usually make the kind of impression an independent worker might hopes for. Your chosen space matters even more when there is a gathering of people to impress. The bottom line is that a professional meeting works much better in a professional setting—it just does.

Situations that necessitate a professional meeting space typically include:

  • Client meetings
  • Presentations
  • Contract signings
  • Employee training events
  • Focus groups
  • Networking events
  • Sales pitches
  • Team meetings
  • Think tanks and serious brainstorming sessions

Time to Forget the Coffee Shop Meetings

At Office Evolution Hackensack you have options. You can make a reservation with any of our state-of-the-art meeting and conference rooms and private day offices. Members can do this online and in real time, giving flexibility and real peace of mind. Anyone who wants to wow clients and prospects will have a better chance of success if they move away from the coffee shops. If you’re interested in shifting your operations to affordable, professional spaces then keep reading. 

Peace of Mind?

With peace of mind you can relax and prepare for the meeting ahead. That means you’re in a good mental state before your business assembly begins. Any uncertainties can contribute toward stress ahead of a meeting, and that’s not helpful. Arranging professional meetings in places that are not specific for the purpose can be a bit hit and miss. Coffee shops, small eateries and hotel multifunction rooms, etc., all have their drawbacks.

Here are a few scenarios that can—and often do—happen with this approach.

  • You arrive at your chosen coffee shop but there are no free seats or not enough seats
  • There’s a rowdy party in the coffee shop and the noise interferes with your meeting
  • Your clients or prospects have trouble parking close to the coffee shop
  • You arrive at a hotel where you’ve booked a room but it’s not ready
  • Hotels charge an arm-and-a-leg for coffee and tea

These kinds of disappointments don’t happen at our Hackensack coworking center. There are no noisy distractions and your rooms are booked and confirmed ahead of time. Our Business Center Manager helps you setup for success. You can be certain that the room is a professional, fully-equipped space. Your clients will have bottomless cups of coffee, tea, hot chocolate and iced water at their disposal. You know it will impress your attendees. Our location is easy to find and has ample parking for everyone who uses our shared office coworking center—members and guests.


Greetings Matter

“I should be sitting in the far right corner if the table is free. You will recognize me because I’ll be wearing a blood red shirt and a pink polka dot tie.”

OK, the example above is a bit extreme, but if you’ve met clients in coffee shops or small eateries before, you will know all about the “How will I recognize you?” question. Not only is the space unprofessional, but the greeting is far from impressive too, especially if you get off to a poor start.

At Office Evolution Hackensack, there are no awkward situations like the example above. Our Business Center Manager will welcome your client at reception. They will then show them to your meeting room. The difference between the coffee shop and the coworking center is a world apart when it comes to presenting a professional first impression.

A Successful Meeting Needs…

The most successful meetings occur in impressive meeting rooms, but what makes a room impressive? Well, there’s been a lot of scientific research into this over the years. A dark, cozy, laid back coffee shop filled with background banter doesn’t exactly get the creative juices flowing. Colors, lighting, space, furnishing and seating all contribute to how people think, feel and function in a given space. When you rent a meeting room at Office Evolution, you can relax in the knowledge that you’re getting top quality and the right atmosphere. We have developed our cutting edge interior designs with you in mind. The ambience of our professional spaces means that you have much greater potential for a successful outcome.

Here’s what you can expect in a nutshell:

  • Spaces that optimize attention and learning
  • Ergonomics, workplace design principles
  • Effective lighting and good acoustics
  • Modern technology with plug-and-play capability

Not only do our meeting rooms and conference rooms for rent make a great first impression, but they feel good too. They are visually aesthetic to the eyes and physically comfortable. All these things contribute toward mental acuity and overall productivity. Our meeting spaces are not merely clean rooms with a lick of paint and a few sticks of office furniture. Their designs are not the result of coincidence but of great thought and deliberation. Planners and designers know these spaces will please those who use them and help make meeting more productive.

Popular Uses for Office Evolution Members

The most popular uses of our different conference rooms are:

  • To meet clients
  • To conduct small training and educational sessions
  • Mastermind groups
  • Small networking groups
  • Others

How you use these room spaces is entirely up to you. The point is they’re affordable, professional and comfortable. They make that all-important great first impression to new prospects and a lasting impression to current clients who meet you at our virtual coworking center.

Ways to Book

You will obviously want to see our professional meeting room and conference room rentals so that you can make the best informed decisions. There are three ways to get in touch and make your reservations:

  1. By phone
  2. Online
  3. In person

When you call, you will speak with our Business Center Manager. The number is (201) 645-1200. If you are an Office Evolution member you can book online via our member portal. Alternatively, you can get in touch using the online “Contact Us” form. If you are in the area, you can walk in and book on the spot. Remember, all meeting rooms at Office Evolution Hackensack are available from just 15 minutes to all day or all week for those who need more time.


At Office Evolution Hackensack, we provide virtual office, coworking, and private office solutions. We offer meeting rooms, offices, a coworking lounge, a shared reception, a business address, and virtual receptionist services. We have many options and price points, and all terms are flexible. Plus, you become part of a community of like-minded professionals. And there are always events in the area you can enjoy

Whether you live in Teaneck, Bergenfield, Maywood, Teterboro, Hasbrouck Heights, Moonachie, Little Ferry, Rochelle Park, Dumont, Bogota, River Edge, New Milford, Hackensack, Englewood, Paramus, Tenafly and other communities nearby in Bergen and Essex counties, choosing Office Evolution Hackensack in New Jersey will help you be more professional, productive, and profitable.

Contact us today to learn more.