How to Choose a Meeting Room in Jacksonville

Finding a great meeting room in Jacksonville, FL has become a lot easier in the past few years. With the arrival of shared office centers, like Office Evolution® Jacksonville, the local market for meeting space rentals has never been stronger.

But with all of these new options, you still need to make sure that you find the right fit for your needs. To do that, you’ll need to find the right space, in the right location, with the right features.

What Goes into a Great Meeting Space Rental

Size & Layout

When you’re hosting a meeting, you need to pay careful attention to the size and layout of your meeting room. Your space should have enough room for all participants. But you’ll want to avoid a ton of unused space.

Also, think about the meeting format you’ll be following. Will you be conducting a roundtable discussion? A private one-on-one meeting? A presentation or training session for a larger group? Whichever format you’re going with, make sure you find a space with a compatible layout.


Before renting a meeting room in Jacksonville, think carefully about how conveniently your space is located. An hour long meeting becomes a two-hour commitment if participants need to commute 30 minutes each way.

Ideally, you’ll find a central location that minimizes travel times for as many participants as possible. You’ll want to avoid hard-to-find locations, as well as those without free parking onsite or nearby.

Other Features

Today, most meetings rely on connected technologies. So it can be easy to assume that these technologies are included with your meeting room rental. That, however, is not always the case. Even if these technologies are included with the meeting space, they might not be compatible with your needs.

You’ll also want to think about the amenities that come with different meeting space rentals. Front desk reception or complimentary beverages might not seem like critical features. But they can go a long way toward making people comfortable and creating a productive atmosphere.

Renting a Meeting Room at Office Evolution Jacksonville

At Office Evolution Jacksonville, we know how important these three factors can be when you rent a meeting room. So if you’re looking to host a meeting in Jacksonville, here’s what you can expect at our business center:

  • Range of meeting room sizes and layouts. We offer large and mid-sized conference rooms, plus day offices for smaller meetings.
  • Convenient and easy-to-access location. We have easy access to parking that’s free. We’re right next to St. Johns Town Center and a short drive from Jacksonville Beach, Mandarin, Ponte Vedra Beach, Nocatee, Southside and Southpoint.
  • Meeting tools, technologies, and amenities. We provide large screen TVs with screen-sharing equipment (HDMI and Bluetooth), teleconferencing phones and glass whiteboards for meetings. We also offer complimentary high speed Wi-Fi, free coffee, tea, and filtered water, plus onsite printing, scanning, and copying services. You also have access to front desk reception to greet your guests.

You can rent by the hour, but we also offer discounts for half, full days and weekly rentals. Ask about becoming a member for deeper discounts.

Reserve a meeting room at our business center in Jacksonville, FL by calling (904) 512-7393 today!

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