Conference and Meeting Rooms    –       The Perfect Get-Away

I need a place to join up with some other people on my team, do some interviews, have an off-site planning session and make a presentation to my biggest client. How do I find such a place and what-in-the-world is it called?

You mean, a Conference Room? A meeting room? A training room? All of the above? Regardless of what you call it, getting together with your team or a client at a space especially designed for such an event can be profitable and productive. Not only do the facilities provide the opportunity to do some concentrated work, but in the case of off-site meetings they also offer a chance for teams to meet uninterrupted by other staff or the latest emergency.

 Conference Room or Meeting Room?

So what is the difference between a Conference Room and a Meeting Room? Not much.

A Meeting Room is sometimes thought to be a somewhat conference room designed to accommodate 2-5 people with the appropriate accoutrement to facilitate you meeting. It could also be a Day Office-type setting, essentially a Private Office set up, staged and ready for you to use it as if it is your own private office for the day, hour or 15 minutes that you need it.

Conference Rooms are often somewhat larger and accommodate 8-10 or up to 20 people for the same purposes. And don’t get me started on board rooms.

Both Meeting Rooms and Conference Rooms will, could or should have white boards or writing pads and easels along with audio/visual equipment to enhance your meeting, whether a projector, a streaming Bluetooth device to a television, a speaker phone, or other video equipment such as the OWL video conferencing system that will show each of the people around the table on a video call with other people scattered around the country.

Training Rooms are usually larger still and often hold 50 or more people in a room with some of the same audio/visual equipment designed to enhance the presentations being given.

 How Do I Choose?

Good question – first ask yourself a few questions:

• How many people you will need to be with at the location?
• What audio/visual equipment will I need for the location to provide?
• What other equipment do I need?
• Does the geographic location matter and how easy is it to get to the site?
• What other amenities are available (coffee and water, catering, copying, etc.)
• Is there on-site staff to help if there are any problems or issues?
• Do I need weekend or evening access and can that be accommodated?
• What is my budget?

Then get to work. Search online for conference rooms or meeting spaces near you and start asking some questions. There are so many options out there: Executive Suites; Coworking areas; Shared Workspaces; hotels and motels; conference centers; YMCAs; libraries, etc. that you should be able to find a conference room or meeting space that fits your needs and budget.

MORE INFORMATION

At Office Evolution Phoenix, we provide virtual office, coworking, and flex office private office solutions at our shared office center. We offer meeting rooms, private offices, hot desking in a shared workspace coworking lounge, a shared reception, a business address, and virtual receptionist services. We have many options and price points, and all terms are flexible. Plus, you become part of a community of like-minded professionals.

Whether you live in Phoenix, Ahwatukee, Chandler, Gilbert, Tempe, Guadalupe, Mesa, Laveen, Maricopa or Casa Grande or other communities nearby in Maricopa County, OR you just arrived at Sky Harbor Airport and need a place to meet or work, choosing Office Evolution Phoenix will help you be more professional, productive, and profitable.

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