8 Tips For Renting Your First Workspace

Renting your first office space is an exciting step for any entrepreneur, startup, or small business owner. A dedicated, physical work environment can improve work-life balance, boost productivity, and give your business access to professional services that enhance your image. However, with so many office rental options to choose from in today’s modern workforce, renting a space that is ideally suited to your needs can seem overwhelming.

In this blog post, we’ll discuss eight tips to keep in mind when searching for your first workspace so you can have help staying within your budget and ensuring your new workspace aligns with your business’s culture and values. Whether you are looking for shared office space, a private office, a conference room rental, or even virtual business services, these tips will help you make an informed decision that’s right for your needs. 

1. Check to see what amenities are included

Renting a new workspace means access to a variety of amenities that are automatically included in your membership that you might not have in your home or the coffee shop (at least for free). These features can make a big difference, add value to your day-to-day responsibilities, and increase the overall productivity of your business. Here is a list of amenities included at Office Evolution: 

• High-Speed Internet: A reliable Internet connection is crucial for virtual businesses in 2023. All Office Evolution locations offer high-speed internet so you can have a virtual meeting, download large files, and browse the web with no interruptions. 
• Kitchen Facilities: Depending on the nature of your work, you may spend a lot of time in your workspace. Our all-access kitchen facilities with refrigerators, microwaves, and coffee machines make your workday more comfortable and convenient, all while giving you the perfect space for a lunch break.
• Printing and Scanning: Although we are in the digital age, many businesses still require physical documents. Printing and scanning equipment is essential for business purposes, so double-check that these amenities are included. 
• Access Control: Access control systems allow you to enter and exit the workspace while providing security so uninvited guests can not come in. These systems also allow for 24/7 access in case you like to work late or start early. 
• Community Events: At Office Evolution, we value community and connection. Our locations hold private events so members can get to know one another and build connections within their community.
• Free Coffee: Is there anything better than sitting at your desk with a hot cup of coffee? Office Evolution locations offer free coffee to make your workday a lot more enjoyable.
• Fully Equipped Conference/Meeting Rooms: Depending on your business needs, you may need privacy or a quieter space to hold meetings. Inquire about meeting rooms and conference rooms that offer phone and video conferencing.
• Free Parking: There is nothing more frustrating than getting to your workspace and not having a parking spot. Our Office Evolution locations provide free parking for our members so you never have to struggle to find or pay for parking.

2. Estimate the amount of space you need 

The space requirements for your workspace can vary greatly depending on factors such as the industry you’re in, the size of your company, and your rate of growth. As a general rule, it’s recommended to provide at least 100 to 150 square feet of space per employee. 

However, if you plan to utilize different workspace forms, such as coworking spaces, conference rooms, or private offices, you may require less square footage per employee as they’ll be more spread out. Conversely, if your company requires a lot of equipment or frequently hosts meetings with external parties, consider getting more office space to accommodate those needs.

3. Compare the different office types

It is important to see the variety of offices your workspace offers. A unique feature of Office Evolution is the variety of office types we have at each location. These office types are: 

• Private Offices: For individuals or small teams, a private office will be a good option if you need quiet space to focus on your work. At Office Evolution, private offices are equipped with amenities such as 24/7 access to shared workspaces across all locations. Although this option tends to be more expensive than other office types, this work solution provides a distraction-free zone with flexibility and autonomy.
• Shared Workspace: This modern and flexible workspace is perfect for professionals who like collaborating and socializing while working. Discounts on conference rooms and day offices are also included in this membership at Office Evolution.
• Conference Rooms: Conference rooms are available for rent on an hourly basis and are ideal for meetings, presentations, and video conferencing. They often come equipped with presentation tools, such as projectors and whiteboards. 
• Day Offices: If you only need a private office on occasion or for travel purposes, then day offices may be the best fit for you. They come fully furnished and equipped with amenities such as high-speed internet, phone lines, and printing and scanning facilities.

4. Look for flexible terms 

If you are an entrepreneur or freelancer, your business needs may change over time, so it is important to look for offices that allow flexibility. Make sure you read the term of your lease or agreement from front to back so you do not get sucked into a year-long lease. Office Evolution understands the importance of flexibility in work, therefore, we offer commitment-free month-to-month memberships. 

5. Personalize your space

Personalizing your workspace can have a significant impact on your productivity, creativity, and overall work experience. When first renting, it is important to consider how you can personalize your space to make it feel like your own. When customizing your workspace, do not hold back. Decorate your desk and walls by adding colors and personal touches that inspire your creativity. Also, consider adding organizers, storage, and cabinets so you have a decluttered space to stay focused!

6. Check the culture

One of the best parts of renting a workspace is the community you build. The culture of the workspace can have a significant impact on overall work experience and can influence factors such as productivity, collaboration, and job satisfaction. Here are some tips to fully understand the environment before committing to space. Make sure to schedule a tour to see if it fits your specific needs: 

• Observe the Atmosphere: Take a tour of the space and observe the atmosphere to make sure it fits your specific work needs.
• Talk to Other Members: Ask other members about their experience in the workspace and if they feel as if the culture is collaborative and supportive. 
• Assess the Values: Does the workspace prioritize community, innovation, and collaboration? Or do they prioritize competition, achievement, and independence? These values can influence the overall culture of the workspace. 

7. Consider your budget 

When it comes to renting your first workspace, budget is a critical factor to consider. Before embarking on your search, it’s essential to have a clear understanding of your monthly spending limits. This will help you narrow down your options and make an informed decision. At Office Evolution, we understand the importance of budgeting and offer a variety of workspace solutions at different price points. On top of that, Office Evolution offers flexible memberships. If committing to a year-long lease is not within your current budget, you can rent a workspace on a month-to-month basis. This allows flexibility within your budget, and as your company grows, you can adjust your membership.

Depending on your needs, you can choose from private offices, coworking, and virtual office solutions. While private offices may come with additional amenities and the ability to customize your space, they are typically the most expensive option. On the other hand, shared workspaces tend to be the most affordable option, as they provide access to a large space with other professionals without the need for a dedicated area. Ultimately, by considering your budget and exploring the workspace options available, you can find a space that meets your needs while still remaining within your financial means.

8. Location Matters

Location is crucial when considering your workspace. The right area will increase your employee’s overall happiness and willingness to come into the office. When looking for a location, it is important to consider these factors: 

• Accessibility: The spot of your rented workspace should be close to both your employees and clients. Look for an area that is well-connected to public transportation and has ample parking facilities. 
• Restaurants Nearby: It is essential to have access to nearby restaurants and coffee shops, especially if you plan to work long hours. A space located near desirable food and drink options can be an added convenience, allowing you to grab a quick lunch or coffee without having to waste too much time in your workday. Additionally, meeting with clients is an excellent option to have lunch or dinner places to hold meetings for a change of scenery. 
• Cost: Location is one of the most significant factors impacting the cost of your workspace. While urban areas tend to cost more, they are beneficial if you have a company with a lot of employees. Rural areas tend to cost less, but they are less accessible. 
• Brand Image: Consider the type of clients and employees you want to attract and the image you want to project. For example, a workspace in a trendy downtown area may project a more modern and innovative image. In contrast, a workspace in a more suburban area may project a more traditional and professional appearance. 

All 80+ Office Evolution locations are conveniently located across America, so your employees can easily access them and find fun things to do after work! 

Let Office Evolution Make Renting Your First Office Space Easy 
Renting your first office space can be a daunting task, but with these tips, you can find the perfect workspace that aligns with your business’s culture, values, and budget. At Office Evolution, we offer a plethora of amenities, and the most desirable location, offer short-term leases, and keep costs as low as possible. Schedule a tour of an Office Evolution location near you to find the perfect first workspace to rent!